Self-certification is a right and using it is easy: a simple declaration from the citizen is enough.
All Italian citizens and those of the European Union are entitled to self-certification. Citizens of non-EU countries legally residing in Italy have the right to self-certification limited to data and facts verifiable in public administrations.
However, it is necessary not to make false declarations to avoid the penalties provided for by law in this regard. If the check carried out reveals the untruthfulness of the content of the declarations made, the benefits resulting from any provision issued on the basis of the untruthful declaration will lapse and is punished pursuant to the criminal code and special laws on the matter. Administrations and public service operators are obliged to accept self-certification in all the cases provided for. Self-certification can be done in all offices of the Public Administration, Municipalities, schools, universities, Civil Motorization, Prefecture, INPS, or managers of public services.
What can be self-certified
They can be self-certified:
- date and place of birth
- upgrade title and technical qualification
- place of residence
- income or economic situation, also for the purpose of granting benefits and benefits of any kind provided for by special laws
- the fulfillment of specific contribution obligations with the indication of the amount paid
- enjoyment of civil and political rights
- possession and number of the tax code and VAT number and of any data present in the tax registry file
- was a homeless, married, widowed or free state
- family status
- pensioner status and pension category
- life in existence
- student quality
- son's birth
- as legal representative of natural or legal persons, guardian, curator and the like
- death of spouse, ascendant or descendant
- inscription at associations or social formations of any type
- enrollment in albi, registers or lists held by public administrations
- all situations related to the fulfillment of military obligations, including those attested in the state of the service record
- membership in professional orders
- that they have not brought criminal convictions
- title of study, examinations supported
- not to be the recipient of measures relating to the application of preventive measures, civil decisions and administrative measures entered in the criminal records under the current law
- professional qualification possessed
- not to be aware of being subjected to criminal proceedings
- specialization title
- quality of life dependent
- enabling title
- all the person's direct knowledge of the subject contained in the civil status registers
- training title
- not to be in liquidation or bankruptcy and not to have filed an application for consent
All these declarations can be made by the interested party without any need for them to be authenticated, in full exemption from stamp duty. They can be presented to the requesting office without any particular formalities, as well as directly by the interested party, also through the postal service, fax, e-mail, or through third parties.
What can be declared in the affidavit?
All other situations, facts and personal qualities known by the citizen and not included in the list of what can be self-certified, can be attested with substitutive declarations of notarial deed without the authentication of the signature: it is in fact sufficient to sign and attach to the act (the declaration) a photocopy of their identification document or sign it in front of the employee.
When the declarations are presented together with or after an application or in any case connected to it, they must not be authenticated but signed in front of the employee in charge or presented by another person or sent by post or fax attaching a photocopy of the identity document; they have definitive value and have the same temporal validity as the act they replace. The declaration in the interest of those who find themselves in a situation of temporary impediment, due to the state of health, is replaced by that made to a public official by the spouse or, in his absence, by children or other relatives in a straight line or collateral up to the third degree.
An obligation, not a faculty
Following the entry into force of the stability law (L. 183/2011), from 1 January 2012, public offices are prohibited from issuing certificates to prove personal status, facts and qualities to be exhibited to other public administrations and private managers of public services (Article 40, Presidential Decree 445/2000). Therefore, with effect from 1 January 2012, citizens, in relations with the bodies of the Public Administration and the managers of public services, will not be able to use certificates (which will have legal value only if used in relations with other private individuals) and will assume the burden administrative proof of personal status, facts and qualities through substitutive declarations of the notorious deed (Article 47 DPR 445/2000) or certifications (Article 46). go to the registry office to obtain a certificate to be produced by another public office or a public service manager, but it also means that certificates cannot be requested directly from the registry office. If public administrations and public service operators do this, they will obtain an invalid document and therefore null, or at least, ineffective.
Therefore self-certification becomes in effect an obligation and not a mere discretion. The Public Administrations and the managers of public services are in fact obliged to operate exclusively with the self-declarations produced by the citizens, only to have the right of verification provided by law. Self-certification has the same value as certificates (art. 46, Presidential Decree 445) is free and authentication is not required.
Stamps remaining certificates
The certifications issued by the Registry Offices may be requested in the context of relationships with private subjects (banks, companies, insurance companies, sports clubs, etc.) but even in these cases it will be possible to assert the self-certification, subject to the consent of the requesting private subject ( art. 2, Presidential Decree 445).
On the administrative certifications to be produced to private subjects, the words: "This certificate cannot be produced to public administration bodies or to private managers of public services" will be affixed, under penalty of nullity. This implies that for the certificates of the registry office (residence, family status, contextual, existence in life, etc.) the payment of stamp duty is foreseen in any case (art. 4 of the tariff annex. A to Presidential Decree 642/1972 ) and secretarial fees, i.e. € 16 + € 0,52 for each document. The authenticities of the signatures at the foot of the affidavits of the notarised deed are also subject to the stamp, unless specific exemptions are provided for the use to which the declarations are intended.
Decertification does not apply on the occasion of the presentation of lists and candidacies as self-declaration in the preparatory electoral procedure is not admissible, while as regards the certificates of enjoyment of political rights to be presented to the Public Administration, since all the “certified” effects, are subject to current provisions.
What you need: go personally to the public administration with an identity document and self-certification ready.
Delivery time: the self-certification is immediately withdrawn.
Procedure conclusion times: immediate.